OSSGA COVID-19 Safety Briefs - Presentations




OSSGA has put together three COVID-19 Safety Brief Presentations to help businesses equip their employees with best practices and health & safety measures, regarding Physical Distancing, Mental Health and Sanitization. More Safety Briefs will be coming soon. Please select your desired format below, or visit OSSGA's Youtube Channel.

Physical Distancing Safety Brief - PowerPoint

Physical Distancing Safety Brief - Video (MP4)

 

Mental Health Safety Brief - PowerPoint

Mental Health Safety Brief - Video (MP4)

 

Sanitization Safety Brief - PowerPoint

Sanitization Safety Brief - Video (MP4)

With the Government of Ontario now beginning to reopen businesses and the economy, it is vital for all members to have protocols in place to respond effectively and immediately to on-going COVID related issues vs. those that were put in place at the beginning of the pandemic.  OSSGA has prepared the following guideline to help members think through the various components of their preparedness plans.

Download a sample Risk Assessment Form as part of your Forward Facing Protocols.

Forward Facing COVID-19 Protocols: Posters

Additional Construction Projects can begin May 4th

The Ontario government is allowing certain businesses and workplaces to reopen as long as they comply with strict public health measures and operate safely during the COVID-19 outbreak. Those permitted to start up include seasonal businesses and some essential construction projects – as recommended to the government by OSSGA last week.

According to today’s announcement, by following the proper health and safety guidelines these businesses will be permitted to begin operations on Monday, May 4 at 12:01 a.m.:

  • Garden centres and nurseries with curbside pick-up and delivery only;
  • Lawn care and landscaping;
  • Additional essential construction projects that include:
    • shipping and logistics;
    • broadband, telecommunications, and digital infrastructure;
    • any other project that supports the improved delivery of goods and services;
    • municipal projects;
    • colleges and universities;
    • child care centres;
    • schools; and
    • site preparation, excavation, and servicing for institutional, commercial, industrial and residential development;

Read OSSGA's recent letter to the Honourable Rod Phillips in his role as Chair of the Cabinet Committee on Economic Recovery.

OSSGA makes two recommendations with respect to ensuring the continuing work of the broader construction industry:  

  • Because municipalities are running out of money and are legislatively prohibited from running a deficit, OSSGA is calling on the Province to immediately provide financial assurance to municipalities and direct them to continue to award, inspect and build infrastructure;
  • That construction projects, including infrastructure and certain aspects of ICI and residential housing that can maintain physical distancing, be re-opened.

This file contains a list of industry practices collected from both OSSGA members as well as members from NSSGA in the States.  If you would like to add to this list, please send an email to Sharon Armstrong  or Richard Hillier.

We will continue to post suggestions as they become available.

Please download and share with your vendors and drivers.

The Ontario Chamber of Commerce (OCC) sent a letter to the Premier expressing concern that as construction projects begin to be once again allowed - that companies have a better understanding of what is allowed and what is not.

"without comprehensive analysis of how the list should expand and an effective process in place for businesses to inquire about their specific construction projects, there is a risk that confusion will continue to abound, and critical projects will stall."

The OCC asks that the government:

- Work with the construction industry to develop a framework to determine the projects, sectors, and types of work that are added to the list of essential workplaces; and
- Designate knowledgeable staff within a particular ministry/department to act as a central point of contact, with decision-making authority.

The CDAO (whose members are listed on the left hand side of the attached letter), wrote to Minister Rod Phillips in his capacity as Chair of the Economic Recovery Committee to provide their thought's and recommendations on Ontario’s Post COVID-19 Economic Recovery for the Construction Industry.

In their letter, the CDAO recommendations included that:

- The Government should develop a comprehensive project investment pipeline document which is informed by existing regulated municipal asset management plans.

- A legislated provision for accommodation (time and compensation) should be inserted into all construction and professional services contracts where the effects of COVID-19 might result in failure to perform or delay, including workforce and supply chain considerations. This could be performed under the Emergency Management and Civil Protection Act.

- Following the lead of the provinces of Quebec and British Columbia, reopen the critically time-sensitive and largely sequestered earthworks and site servicing of private land development sites.

- On-Going Development of COVID-19 Health and Safety Protocols and Increased Inspection and Enforcement on active worksites.

OSSGA also wrote to Minister Phillips outlining our recommendations for further opening of the construction industry.  Click here for a copy of OSSGA's letter.

Construction Site Health & Safety During COVID-19

Find resources, best practices and information to help construction employers understand their rights and responsibilities while operating during COVID-19, from the Ontario Government.

Click here to read more.

IHSA Best Practices: Responding to a Suspected COVID-19 Exposure

Employers and constructors have obligations to protect workers from hazards in the workplace as set out in the Occupational Health and Safety Act (OHSA) and its regulations and the directives coming from the Chief Medical Officer of Health.

The IHSA has provided employers with guidance on how best to respond to a suspected COVID-19 exposre. Click here to read more.

IHSA Guidance on Precautions for Transport Drivers During COVID-19

Employers and constructors have obligations to protect workers from hazards in the workplace as set out in the Occupational Health and Safety Act (OHSA) and its regulations and the directives coming from the Chief Medical Officer of Health.

The IHSA has provided employers with guidance on how to protect their Transport Drivers and Operators during the current pandemic. Click here to read more.

Ontario Stepping Up Measures to Limit the Spread of COVID-19 on Construction Sites

Monte McNaughton, Minister of Labour, Training and Skills Development, issued the following statement today regarding health and safety on construction sites:

"The health and safety of construction workers is a top priority for our government. With the COVID-19 situation changing day by day, we are working to ensure that workers have the tools they need to help keep job sites safe. We must do everything possible to fight the spread of this disease.

Read more about what Ontario is doing to limit the spread of COVID-19 at construction sites here.

OSSGA Safety First Alerts

OSSGA has put together a collection Safety First Alerts for members to use on their social media, website and communication channels, to help employees engage in safe activities at work, in their offices, at their sites, and with their equipment.

A total of 15 Safety First Alerts are available for download here, or by clicking the sample image below. For questions or help with the messaging please contact Sharon Armstrong or Richard Hillier.
 


 

Resources

Canada's COVID-19 Economic Response Plan

The Government of Canada has listed the actions to help Canadians facing hardship as a result of the COVID-19 outbreak:

https://www.canada.ca/en/department-finance/economic-response-plan.html

OSSGA's Government Relations consultant Kelly Mitchell provides an indepth analysis of the government's action plan and how it affects industries.

More best practices including a great section on drivers.

Business Continuity Resources

In addition to the list of Operational Industry Practices above, below are documents and resources from members and outside agencies that may be helpful.

Please scroll down as new resources are being added daily.

  • Keeping vendors and employees safe (below)
  • Communicating with the public (below)
  • Strategies to avoid contact during operations/shipping (below)
  • Resources for Business Continuity Plans - including resources from Ontario Chamber of Commerce and more

Sample Memo to Vendors: Strategy to keep employees and vendors safe

Courtesy of Nelson Aggregates...

Effective Immediately

Nelson/Waynco is advising all vendors to call ahead prior to making deliveries to Nelson/Waynco sites. Vendors selling production products will not be able to gain access to our sites, and we ask that you address these conversations by telephone or email only.  

Deliveries of pre-approved essential products are to be dropped off outside of Nelson/Waynco buildings. Access inside will not be permitted.

Access to sites to make any needed repairs to Nelson/Waynco equipment must be pre-approved and authorized by the site operation manager prior to entering any Nelson/Waynco site. Scheduled repairs and/or maintenance to equipment, Nelson/Waynco asks that social distancing is maintained (6 ft) while working on site as well as following good hygiene practices; wearing gloves, frequent hand-washing, and regular use of hand sanitizer.

Together we can positively contribute to maintaining a safe and healthy workplace by doing our part by prevent the spread of this wretched virus.

Nelson/Waynco Management

Communication with the public: Strategy to let customers know you are open for business

Tomlinson has implemented numerous safe work practices to ensure that we are abiding with measures to ‘flatten’ the curve, and are continuing to operate in our lines of business including aggregate, ready mix, environmental services, and construction.   Here is a link to the information we are providing to the public and our customers to ensure that we are putting public and employee health foremost, while operations continue.  https://tomlinsongroup.com/ 

We have instituted a company task force to stay up to date on developments, act on needed changes, and enhance the flow of communication both up and down.  

The message back to government should be that the flow of goods, supply chain and economy needs to keep moving and that industry is putting safety measures in place to facilitate. There will undoubtedly be financial impacts as work slows down, we will be looking to the government to provide leadership and a calming influence to power through the current challenges and through to the other side.

Customer Communications: Strategies to avoid contact

Courtesy of Fowler Construction:

Valued Customers:

Fowler Construction is closely monitoring Covid-19 and adjusting its business operations. We are making several changes at our locations in order to ensure the safety of our employees, customers, suppliers, families & local communities.
Effective immediately the following changes are occurring:

  • Most of our team is working remotely. This change will not limit our ability to serve you. Contact information for our sales and customer service staff is listed below. We will best serve you by phone, text or email during this time.
  • Our offices and scale houses are closed to visitors. Scale house operators can be spoken to by phone or at the ticket window.
  • We are limiting in-person meetings and utilizing video conferencing wherever possible. This includes limiting customer meetings. If an in-person customer meeting is absolutely necessary - we will be not be greeting with a handshake, will be maintaining a minimum 1-metre distance at all times and attempt to hold the meeting outside or in an open space.
  • We are dramatically increasing the frequency of sanitization in our offices, scale houses, shop, vehicles and heavy equipment.
  • Our staff are limiting, or eliminating where possible, the sharing of equipment between multiple operators during shifts.
  • Scale operators are no longer be obtaining a signature on tickets at the scale window. Our scale operator will ask for their name and sign for the driver or customer. The scale operator will then place their initial beside the name and provide the tickets to the driver or customer. Our delivery drivers will also not be asking customers to sign the ticket. We understand that this is a significant shift from our standard process. We are willing to provide our customers with additional reports as requested. Any customers that do not agree with this change of process is asked to contact us immediately in order to discuss further.
  • Cash is not accepted at any of our locations. In addition, we are not accepting debit cards at all of our locations. We will continue to accept Visa and Mastercard for retail transactions, however the cards will be entered manually by our staff directly into the Point of Sale machine. Our staff are not directly handling credit cards. This will drastically limit the number of people handling these machines.
  • Our scales will be closed for shipping from 12:00pm to 12:30pm daily in order to provide our staff with a lunch break and an opportunity to do additional workspace and/or equipment sanitization.

We thank-you for your understanding through these challenging times. When our business is in a position to return some, or all, of these changes back to normal - we will let you know. In the meantime, should you have any questions please feel free to contact any of our sales and customer service staff below.

Risk Assessment shared by Ireland